Call Us Toll Free: 1-877-631-0609 / Local: 609-631-0609

Website Email to GMAIL Setup

Here is how to add your website email to your GMAIL account.  This is the best way to have messages that are being sent to your website business emails show up in your GMAIL account.  It assumes you prefer to use GMAIL instead of other email clients like Microsoft Outlook, etc.  If you prefer to check your business email in GMAIL then you need to do the following:

 

=========================

 

Accessing your new website email account in Gmail

  1. Login to your Gmail Account.
  2. In the top lefthand corner, open the Settings cog and choose Settings.
    gmail_gears_settings
  3. Click Accounts and Import.
  4. Click ‘Add a POP3 mail account you own”.
  5. Enter your Email address.
  6. Click the Next button.
  7. Enter your full email address as the Username.
  8. Enter Password for your email account. This is the password that was set up for you for your email account on your website not your gmail password!
    gmail_pop3_server
  9. Enter the POP Server:  mail.yourdomain.com   PORT: 110  ( where “yourname” is the name of your website’s domain name and the .xxx extension  i.e. mail.xyzcompany.com or  .net etc.)
    • Without SSL: This will be your domain name preceded by “mail.”
    • With SSL: using GMAIL you should not need this.
  10. Choose any additional options you may want.
  11. Click the Add Account button.

Outgoing Mail (SMTP)

  1. Choose ” Yes, I want to be able to send mail as john@example.com”
    gmail_account_created
  2. Choose if you will use this address as an Alias.

    gmail_sending_address

    To learn more about Aliases in Gmail please see Googles Knowledge Base Article

  3. Click the Add account button.
  4. Choose to send “Send through example.com SMTP server”
  5. Enter the SMTP Server.
    • Without SSL: This will be your domain name preceded by “mail.”

  6. Enter your full email address as the Username.
  7. Enter Password for your email account.
  8. Choose Port 25 (Non SSL) or Port 26 if you have trouble sending mail with Port 25  (Usually one of these two will work depending on what company gives you your internet conncetion service… Cablevision ?  Verizon? etc. )
    gmail_smtp_server

You can also try sending through GMAIL just select the first option.

NOTE:  GMAIL DOES NOT ALLOW SSL unless your website has purchased and installer a dedicated SSL certificate. Unless you are taking credit cards on line this certificate, which can be expensive, is NOT needed.  GMAIL servers are secure and its un-necessary to try and configure your GMAIL using SSL.   Try TLS or unencrypted for sending email through GMAIL.  If you want to try anyway the information is below:

gmail_smtp_server (1)

 

ALSO SEE THIS GENERIC INFORMATION FOR SETTING UP EMAIL ON ANY EMAIL CLIENT OTHER THAN GMAIL…

email-setup

 

Send a test email message to your website email address. If you set this up properly you will see it in your GMAIL account in a few minutes.  If you are still having trouble and you are a Rockbridge customer, please contact us.

 

ALSO SEE THE GREAT TUTORIAL AT HOW TO GEEKS 


OTHER HELPFUL TECHNICAL SUPPORT LINKS:

 

SETTING UP YOUR WEBSITE EMAIL TO BE READ IN GMAIL:   https://support.google.com/mail/answer/21289?hl=en

Gmail only supports connecting to your website email account using POP3.  You should NOT leave messages on the server. In time this will cause you to run out of disk space and crash your website!!  In addition this method will add time before you actually see a message in your GMAIL account that has been sent to your website email domain.  If you can live with a few minutes delay in the mailing process that this solution is more than acceptable.  YOU CAN NO LONGER FORWARD EMAILS from your website server to GMAIL directly.  This was a decision made by Google in 2015.  There is NO way around it. Forwarding your messages to your email account WILL NOT work with ANY hosting provider.

ADDITIONAL WAYS TO WORK WITH GMAIL:  https://support.google.com/mail/answer/164640

EXCELLENT COMPREHENSIVE GUIDE TO WORKING WITH GMAIL and OUTLOOK USING IMAP:

FROM HOW TO GEEKS:  http://www.howtogeek.com/school/gmail-guide/lesson9/